Why Are You Still Using That Fax Machine?

Does your business really still use that old fax machine? Chances are, it’s just taking up space and costing your business valuable time, money, and resources that would be better spent elsewhere. Let’s look at how a fax machine can actively hold your business back, both in terms of operations and budget.

The truth of the matter is that the fax machine is outdated, and it’s probably wasting more money than you realize—especially when more modern technology fulfills the exact same purpose, only more efficiently. Here are three ways the fax machine impacts your budget and your productivity.

You’re Paying for a Dedicated Landline

A fax machine takes up a dedicated phone line, which means that there’s a real chance that people who try to call that line to make a sale won’t be able to due to the line being busy or getting fed up with being on hold for too long. This means lost sales for you. When you conduct your fax business over the Internet, you don’t run into that problem, as the connection doesn’t impact your communications. This means you can eliminate the fax phone line entirely.

(In general, it’s a good idea to cut ties with your traditional telephone system, as Voice over Internet Protocol simply offers more functionality for fewer costs—call us to learn more about this solution.)

You’re Paying for Ink and Toner

How much does your business spend on ink, paper, and toner? These costs can add up if you’re not paying attention, and they’re one big reason why we recommend you move away from fax machines (and printing in general). We’re sure that in today’s business world, you’re probably not receiving a ton of faxes, so it’s in your best interest to move away from the fax machine in favor of a virtual solution.

You’re Paying for Maintenance

You know the running gag about the McDonald’s ice cream machine always being broken? Well, you could say the same thing for a fax machine. No technology is truly immune to breaking down, but if your fax machine does ever experience problems, you’re paying for an on-site visit from a technician. That’s not to mention all of the extra costs associated with a breakdown, like downtime and lost productivity. All of those seemingly small tasks associated with printers also apply to fax machines, like replacing ink and toner, refilling paper, resolving paper jams, sending/receiving faxes, and filing all the paperwork, and they’re all unnecessary time sinks and expenses that your business could do without.

The solution, of course, is to ditch the fax machine and implement a better solution for sending and receiving documents. We recommend you go the paperless route if possible so you can dodge the costs of paper, ink, and toner, as well as all the frustrations a physical fax machine can bring. Learn more by calling us at (409) 861-4450 today.